As we showed in our last tip, you can easily control the way in which your document is accessed, viewed, and edited by utilizing PrimoPDF’s security settings. Now, we’re going to quickly demonstrate how you can add key information in the form of metadata – such as title, author, and keywords…
Many document management systems that support PDF archiving utilize information such as the document author, or keywords. This information can then be used to help filter and narrow searches so the document can be easily retrieved again.
In the Primo Settings screen, you’ll notice a Change button in the Document Properties tab. Click it and you’ll be presented with the four different fields of document information you can add to your PDF file.
In this window, you can enter information in as many (or as few) fields as you want – and, for future use, save these settings. For example; you might want to add your or your company’s name to the Author field, so every time you create a PDF file with PrimoPDF, the name is attached.
Keywords ensure your document can be easily indexed by search engines – for example, in Google:
In the above example, you can see the two PDF-based results, displaying their respective titles. The lower result, having been titled appropriately, is displayed in a more logical fashion,and is much easier to identify.
Next time you use PrimoPDF to create your document, think about where it will be displayed, and how you can help the process – particularly when working with document management systems, or online PDF files.
