AIIM study on PDF usage in organizations

An AIIM study into the usage of PDF in organizations has found that 90% of organizations are already using PDF to store and archive their documents, as reported by GCN.

The introduction of PDF/A (a subset of the PDF spec, designed for long term document archiving – http://en.wikipedia.org/wiki/PDF/A) would be one of the main contributors to this.

Nitro PDF Professional 6.0 will include the ability to create PDF files that conform to the PDF/A-1b spec.

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This entry was written by Chris Dahl and posted on January 22, 2009 at 3:13 pm and filed under news. Bookmark the permalink. Follow any comments here with the RSS feed for this post. Post a comment or leave a trackback: Trackback URL.
  • Pete
    the least you could do is include a link to a description of PDF/A. Not everyone lives and breathes pdf like y'all :D

    http://en.wikipedia.org/wiki/PDF/A
  • Chris Dahl
    You're right Pete -- thanks for jumping in there! :)
  • My only reservation is what happens with all the embedded fonts, if we want to use some limited space device, let say a usbdrive, is going to use a lot of space, depending of the amount of files, right?
  • memckinney
    If you convert or save PDF document according to the PDF/A standard, then fonts must be embedded within the PDF. But I believe this happens already with most digitally born PDF documents, so the file sizes should not increase in size when saving them as "PDF/A" files. However, PDF's created from scanned documents is different story. When dealing with "raster images" (or scanned images) the PDF/A standard doesn't require fonts to be embedded because the file doesn't contain text, just images of text. This does create a size problem: images of scanned documents can be quite large. Therefore, you want to make sure you use software to create PDF/A files that applies some of the newer MRC compression techniques to get the files down to a size that's manageable and adhere to the PDF/A standard.
  • It doesn't need to take up a lot of space. When embedding fonts during PDF creation, you can choose to only embed the characters that are used from that particular font. This is valid in the PDF/A spec too (that is, you can choose to subset the font rather than fully embed it).
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